Chettinad Sarvalokaa School, Kelambakkam seeking a highly organized Young, Energetic  and detail-oriented Admin Executive (Male) to support the smooth functioning of administrative tasks at our school. The ideal candidate will be responsible for handling day-to-day operations, maintaining records, assisting staff, students, and parents, and ensuring that all school administrative processes run efficiently.

Key Responsibilities:

• General Administration:
  • Provide administrative support to the school’s leadership team, including the principal and department heads.
  • Maintain and update school records, including student data, attendance, and staff records.
  • Prepare and manage internal memos, documents, reports, and correspondence as needed.
  • Handle scheduling, including meetings, appointments, and school events.

• Communication:
  • Act as a liaison between the school, parents, and external organizations.
  • Respond to inquiries from students, staff, parents, and visitors, providing relevant information and assistance.
  • Coordinate communication between different departments and ensure smooth dissemination of information.

• Student and Staff Management:
  • Assist in the preparation of student admission forms, reports, and related documentation.
  • Maintain attendance records for both students and staff.
  • Assist with the preparation and distribution of school timetables, exam schedules, and other academic-related information.

• Facilities and Inventory Management:
  • Monitor school supplies and ensure that necessary resources are stocked and available.
  • Assist with the coordination of school events, meetings, and workshops.
  • Oversee the upkeep of office equipment and ensure that all administrative systems are running effectively.

• Data Entry and Record Keeping:
  • Maintain accurate and up-to-date electronic and physical records, ensuring compliance with school policies.
  • Perform regular data entry tasks, ensuring accuracy and confidentiality of information.

• Other Duties:
  • Support the school’s efforts to implement and maintain administrative systems, policies, and procedures.
  • Handle basic HR-related tasks such as leave management, employee record keeping, and payroll assistance.
  • Assist with other administrative projects and tasks as required by the management.

Requirements:

• Qualifications:
  • Bachelor’s degree in Business Administration, Education, or a related field (preferred).
  • Relevant experience in school administration or a similar role is a plus.

• Skills and Competencies:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with discretion and integrity.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and familiarity with school management software is an advantage.
  • Basic knowledge of HR, finance, and procurement processes is beneficial.

• Personal Attributes:
  • Strong attention to detail and a proactive approach to problem-solving.
  • Excellent interpersonal skills and the ability to work well with a diverse group of students, staff, and parents.
  • Ability to work under pressure and meet deadlines.
  • A positive, flexible attitude and a team-oriented mindset.

Preferred:

• Previous experience in a school or educational institution.
• Knowledge of educational systems, processes, and regulations.
• Familiarity with school-related software and digital tools.