We are seeking a versatile and organized Administrative Officers to oversee and coordinate a variety of administrative tasks, including front desk operations, general administration, and library management. This role requires a proactive individual with excellent multitasking abilities and strong communication skills.

Key Responsibilities

1. Front Desk Management
   • Serve as the first point of contact for visitors and staff, providing a welcoming and professional environment.
   • Handle incoming calls, emails, and inquiries, directing them to the appropriate departments or individuals.
   • Maintain the reception area’s cleanliness and organization.
2. Administrative Support
   • Manage office supplies, equipment, and inventory to ensure smooth operations.
   • Assist in scheduling meetings, preparing reports, and maintaining accurate records.
   • Coordinate with other departments to ensure efficient workflow and address administrative needs.
   • Monitor and enforce compliance with company policies and procedures.
3. Library Management
   • Oversee the organization, cataloging, and maintenance of library materials and resources.
   • Assist staff and visitors in locating and borrowing materials.
   • Maintain accurate records of borrowed and returned items, ensuring the library operates effectively.
   • Plan and implement systems for the efficient use of library resources.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in administrative roles, preferably with exposure to front desk and/or library operations.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and general office equipment.

Key Competencies

• Professional demeanor and customer service orientation.
• Ability to work independently and collaboratively in a dynamic environment.
• Attention to detail and problem-solving skills.
• Flexibility to manage diverse responsibilities efficiently.