BASIC FUNCTION (JOB SUMMARY)

We are seeking a highly organized and detail-oriented Preschool Administrative Executive to
ensure the smooth day-to-day operations of our preschool including Toddlers to Grade 2. The ideal
candidate will act as a bridge between the HO administrative team, teaching staff, parents, and other
stakeholders, ensuring that all processes run efficiently and align with the school’s mission to
provide a nurturing and stimulating environment for young learners.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administrative Oversight:
  o Manage the preschool’s daily administrative operations, including maintaining
  records, schedules, and files.
  o Oversee enrolment processes, admissions, and student attendance tracking.
  o Ensure compliance with all policies, regulations, and licensing requirements.
  o Ensure a safe environment for students and staff in the school at all times.
• Staff Coordination:
  o Assist in the coordination of staff schedules, meetings, and training sessions.
  o Serve as the primary point of contact for staff inquiries related to administrative
  matters.
• Parent Communication:
  o Act as a liaison between the preschool and parents, addressing inquiries and concerns
  in a professional and timely manner.
  o Distribute important updates, newsletters, and announcements.
• Financial Management:
  o Assist with fee collection, invoicing, and maintaining financial records.
  o Monitor and procure office, classrooms, labs, transport and kitchen supplies as
  needed, adhering to the school’s budget.
• Event and Program Coordination:
  o Help plan and organize school events, workshops, and activities indoor and outdoor.
• Operational Support:
  o Handle front office responsibilities, such as welcoming visitors and answering phone
  calls.
  o Address immediate needs or concerns that arise during school hours.
  Requirements / Qualifications :
  · Bachelor’s degree in business administration, education, or a related field.
  · Proven experience in an administrative or coordination role, preferably in an educational
  setting.
  · Strong organizational, time-management, and multitasking skills.
  · Excellent communication and interpersonal abilities.
  · Proficiency in office software (e.g., MS Office, Google Workspace) and familiarity with
  school management systems.
  · Knowledge of early childhood education principles is a plus.
  What we offer :
  · A supportive and collaborative work environment.
  · Spiritually conducive workplace.
  · Opportunities for professional growth and development.
  · Competitive salary and benefits package.
  · The chance to make a meaningful impact on young lives.
  · Food provided.